Team Meeting Minutes
Date: November 12, 2025
Start Time: 12:30 PM
End Time: 1:27 PM
Duration: 57 minutes

Key Discussion Points & Action Items
1. Open Forum for Issues
Sir opened the floor, encouraging members—especially from the Media Team—to share any issues or challenges they are facing.
Transportation Issue: Hira raised a concern regarding transportation difficulties.
2. Team Engagement & Activity
Discussion was held about the activity and participation level of team members.
Sir asked for updates on the consistency and progress of post sharing among members.
3. Team Shoot (Date Reveal)
The schedule and timing for the “Date Reveal” team shoot will be shared in the group.
Dress Code for Tomorrow’s Shoot: Plain black shirt.
4. Film Festival Promotion
All members are requested to actively promote the upcoming Film Festival among family and friends.
5. Respect and Reporting
Members facing any form of disrespect or issues from the Presidents should report directly to Sir Sikandar.
Emphasis was placed on maintaining mutual respect towards all team members and seniors including Sir Bakar, Sir Ali, and Sir Sikandar, whether present or not.
6. Content Collection from Other Teams (Usman’s Task)
Usman is assigned to inform Sir about the activities and rehearsals of other teams (Fashion, Mime, Theatre, and Dance).
Sir requested Reels videos from these teams for documentation, including each participant’s Name and Student ID.
7. Creative Input (Faiqa)
Faiqa was reminded that if she wishes to continue working with the Creative Team, she must consistently provide creative input and ideas.

Media Team Meeting: Film Festival Reels Production
Date: November 5, 2025
Time: 2:15 PM – 3:30 PM
Meeting Focus and Activity
The entire 75-minute meeting was dedicated to the practical creation and production of social media Reels to promote the upcoming Film Festival scheduled for November 5, 2025.

Meeting Notes
Date: 3 November 2025
Time: 1:20 PM – 1:35 PM
Duration: 15 minutes

Meeting Highlights

1. Team Commitment & Attendance

Members missing two meetings will be removed from the team — no excuses will be accepted.

Every member must complete their assigned tasks.

Teachers will guide the Heads, and Heads will delegate work to their teams.

Any concerns or issues must be communicated only through the team head — no direct messages to the President or Vice President.

Only members present in this meeting are considered final team members.

The team structure is now locked; new additions require capability-based approval.

Members are encouraged to ask questions and learn — teamwork and mutual learning are expected.


2. Media Team

A daily reel must be created and uploaded for the next 40 days.

Currently, only one member has submitted work — all others must participate actively.


3. Sponsorship Team

Isha shared her approach to contacting and convincing sponsors for funding.

Shezil provided marketing strategies to assist the sponsorship drive.

Fund targets and amounts will be finalized with Sir Ali.




Meeting Concluded: 1:35 PM

Meeting Notes
Date: 31st October 2025
Starting Time: 12:30 PM
Ending Time: 1:27 PM
Total Duration: 57 minutes

Announcements
• Any member who misses two meetings will be removed from the society.

Key Points & Discussions
Graphics & Animation Team:
• Discussed urgent matters with Sir Ali.
• Team was informed about the form submission process.
• Instructed to meet Sir Ali after Jummah prayer to confirm that the team is complete and to handle introductions.
• A meeting with Sir Ali after Jummah prayer will be held to schedule upcoming tasks.
• The team is expected to deliver at least one productive outcome within the next week.
Sponsorship Team:
• Hira, Zimal, and Isha were absent.

Glitches to Edit
1. No name of Sajjad Hussain (Semester 1, FTV) found in any of the teams — needs to be added.
2. Hira Afzal appears as a duplicate name in both Programming and Sponsorship Teams — needs clarification.
3. According to Jaffar Shah, Hira and Zimal are also members of the Programming Team — to be officially updated in team records.